Human Resources Assistant | HR Assistant

Role Purpose

Provide comprehensive administrative and operational support to the Human Resources department's growth. Responsible for supporting payroll processing, attendance control, compliance with labor laws, employee file maintenance, and coordinating basic occupational health and safety activities, ensuring discretion, confidentiality, and effective communication.

Main Responsibilities

• Support in the preparation and processing of payroll and financial records, such as Legal Payroll (AFP/ISSS).
• Monitor and carry out daily tracking of clock-ins, entries, exits, and staff time records.
• Register and update employee files and work contracts on the Ministry of Labor platforms.
• Support compliance with current labor legislation and specific regulations.
• Coordinate occupational health and safety activities, such as emergency brigades and training (without directly conducting the sessions).
• Keep administrative files, employee records, and confidential area documentation updated.
• Collaborate on special department projects, such as establishing partnerships with universities and creating job descriptions/profiles.
• Provide general administrative attention and support to collaborators in an industrial environment.

Must-Have Requirements

Education & Certifications

• Graduate or 4th/5th-year student in Business Administration, Industrial Engineering, or related fields.
• English proficiency: 75% - 80% (B2, with a primary focus on verbal and written communication).
• Proficiency in payroll and attendance control systems.
• Proficiency in computer tools and Office suite (Excel).

Required Experience

• 1 to 3 years in administrative and HR support positions.
• Preferable prior experience in industrial, manufacturing/textile, or service companies.
• Practical experience in managing portals and registering contracts before the Ministry of Labor.
• Experience in handling and archiving highly confidential information.

Core Competencies

• Technical / Operational:
• Organizational capacity and administrative focus.
• Attention to detail in payroll data and attendance management.
• Knowledge and adherence to labor legal compliance.
• Personal / Behavioral:
• Honesty and Integrity.
• Proactivity and Common Sense.
• Good Interpersonal Relations and Service Attitude.
• Adaptability.



Additional Information and Labor Conditions

• Salary Range: $1,000 to $1,200.00 USD depending on experience.
• Benefits:
• Medical Insurance.
• Life Insurance.
• Statutory benefits.
• Monday to Thursday from 8:00 am to 6:00 pm and Friday from 8:00 am to 5:00 pm.
• Growth opportunities.